Jun 092013

A Daily Checklist is one of the great ideas I gleaned from Paperless Home Organization. Using the sample Mystie has as an appendix, I created my own with all the tasks I try to get done each day. Your primary ToDo list has tasks and projects you need to get done. This list has your daily routine items that would clutter the main list but still need to get done.

I have my checklist divided into 5 sections:

  1. Home Routine – Morning
  2. Work Routine – Morning
  3. Work Routine – Afternoon
  4. Home Routine – Evening
  5. Evening Review Steps

In each of these sections I have the items I would like to get done at that time of day. Some items are repeated in multiple sections if they need to be done at multiple times during the day. Some items only show up on certain days of the week.

Things like ‘Quick Calendar Review’, and ‘Scan E-mail’ are in my morning routine. Later in morning work routine I have ‘Inbox Zero – today’s mail’ and in the afternoon ‘Inbox Zero – 10 old e-mails’ My evening home routine has items like ‘Reading’ and ‘Evening Walk’.

By having them on a list I know what I need to get done without having to think about it all the time. If at the end of the day I look at what is left on the list and can make a judgement call on the 2 hours I spent in front of the TV.

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Mar 302013
Page: 65
One essential concept of Getting Things Done is to set aside time, even if it isn’t much, to daily and weekly reviews, where you check in with your lists, remind yourself of what’s on your plate, and keep both your systems and your mind current. If all your lists are going to benefit you, you must actually look at them.

I have always struggled with the weekly reviews of my task lists. I have put the weekly review on my list of To-Do’s each week but it is so easy to skip. But without a review you have things that remain at the bottom of your list that either should just be reviewed or moved to top priority because you forgot about them.

Do you review your list of To-Do’s? Any suggestions?

Mar 062013
Page: 6

Being organized is not easy but the more you practice, the more you make it a habit, the easier and more natural it becomes.

It is like swimming. You are either treading water or slowly sinking; progress is getting yourself back to the surface before you drown, not arriving at a destination. However, treading water at least becomes easier the longer you do it. At first it takes concentration and focus and energy simply to stay afloat, but eventually you get into better shape and can breathe evenly again. However, you never get so good at it that you can stop. Stop, and gravity and entropy will immediately begin pulling you down again.

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Feb 032013
Page: 46
Although we’re using RTM to manage our action items, still Evernote will be a daily-used source for lists and notes we’ll reference throughout the day. All the daily & weekly summary lists as well as goal-oriented notes, I keep in a stack at the top of other other stacks called !GTD. Maybe someday I’ll think of a prettier name, but for now, this communicates what it’s about.

Keeping a seperate list for routine daily and weekly chores seems counterintuitive until you realize that the daily list is really just a reminder of the daily habits you are trying to build. Your actual to-do list contains non-routine tasks.

Based on the suggestion of this book, I pulled my daily routines into a seperate list and now find it much easier to get both done.

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Feb 022013

Keyboard shortcuts help you save time by allowing you to never take your hands off the keyboard to use the mouse. To use them, you'll first have to turn them on by going to “Settings” and selecting “Keyboard shortcuts on” in the General tab. Then, these keys will perform these actions:
 c – compose new email
 / – moves your cursor to the search bar so you can search your archives
 n – moves to select the next message (hit to open it)
 p – moves to select the previous message (hit
to open it)
 u – returns you to your inbox from viewing an open email
 e – archives the email you are viewing or have selected
 r – reply
 f – forward

For more keyboard shortcuts, see Google's official list.

Page: 26

There were a couple of Gmail shortcuts I had not used before that seem very useful. The ‘r’ and ‘f’ are too obvious and are going to be so useful. I have always used ‘j’ and ‘k’ for next & previous but ‘n’ and ‘p’ are more easily remembered for most folk. The other shortcut I see using a lot is the ‘/’ since I am always filtering my mail looking for something.

Thanks Mystie!

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