Feb 012013
[Organization] is never complete. It is like swimming. You are either treading water or slowly sinking; progress is getting yourself back to the surface before you drown, not arriving at a destination. However, treading water at least becomes easier the longer you do it. At first it takes concentration and focus and energy simply to stay afloat, but eventually you get into better shape and can breathe evenly again. However, you never get so good at it that you can stop. Stop, and gravity and entropy will immediately begin pulling you down again.
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How many times has my to-do list has completely overwhelmed me? Too many times to count. I am not sure which is worse, not getting things done because there is too much to do or because you don’t remember what needs to be done.

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Jan 252013

I have been reexamining and streamlining my workflow and will be linking to some of the good stuff I find. I have been using Remember the Milk (RTM) to manage my personal and work to-do list since 2009. It has worked pretty well but I am always willing to waste some time looking for a better way to get things done.

Getting Things Done

Pete Jakob’s Workflow

Pete Jakob has a great write-up about his Getting Things Done (GTD) workflow and the tools he uses to process the multitude of tasks that inundate us. The tools used are not near as important as the fact that you have a process that works and is dependable. In his first post, 7 Work Survival Tips for 2013, he has boiled down 7 things he learned while setting up his process:
  1. You’ve got to have a (trusted) system
  2. Processing and Doing are Not the Same
  3. Adieu to Due Dates
  4. Keep things Moving with Projects
  5. Get Yourself an Elephant
  6. Get Out of Your Inbox
  7. Get Ready for the weekend with a Weekly Review

In his follow-up post, Surviving 2013 – Part 2. The Tools!, Pete Jakob briefly discusses using Evernote as his Reference Store for things he may want to refer back to in the future and using Toodledo to handle his Workflow Management, allowing him to manage his day and ensure that things that come up get processed, or as I read elsewhere, triaged. He finishes up the article with 13 slides (image above is one of them) detailing his setup.

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